But in exceptional circumstances travelling Salesmen may be permitted to collect cash from the debtors. These Salesmen collect debts from old customers and accept advances for new ones. The work entailed in the preparation of Wage Sheets should normally be divided into four portions to be done by clerks in the wage office or department e. Accuracy of the accounts can be relied upon: if there is a system of internal check the owner of the concern may rely upon genuineness and accuracy of the accounts. It lends itself to the utilisation of factory produced meals which can be given a final prep by unskilled kitchen staff. Following are some of the disadvantages of a system of internal check. What is needed is that he should examine the system carefully and work with prudence and caution.
For example, different types of currencies are often traded across international borders. At the weekend such slips should be sent to the time-keeper who will forward them to the wage office. As a general rule, it is desirable that any person performing an accounting function, whether it will be in an electronic data processing or in a manual system, should be refused access to assets that can be converted to personal gains. The elements are control environment, risk assessment, control activities, information and communication and monitoring. Separate bank pay-in-slips should be used to deposit cash received against post sales. Depending on each other proves fatal in the quick disposal of the work.
Unless there is an efficient system of internal check in operation as regards wages, the auditor should at the first instance satisfy himself with the arrangement for the preparation of Wage Sheets. This helps in avoiding questions, attempts to shift responsibility for unsatisfactory performance etc. To avoid incorrect time or piece work records. Store-keeper to whom the goods manufactured are handed over, should sign this card. The documents must be adequate to provide correctly recorded. To encourage adherence to prescribed policies: The system of internal control is meant to provide reasonable assurance that procedures and rules of the various institutes are followed by company personnel.
Such slips should bear the name and number of worker, overtime put in the job or the department in which he is engaged. Requiring approval for large payments and expenses can prevent unscrupulous employees from making large fraudulent transactions with company funds, for example. In certain organizations a separate register is kept to maintain records along with the use of Job Cards. He should first of all examine the system of internal check, keeping in view the following points: 1 He should call for a brief statement from his client in regard to the system of internal check in operation. The following are the points that should be taken into consideration while devising a good and proper system of internal checks for cash transactions. Physical Audits of Assets Physical audits include hand-counting cash and any physical assets tracked in the accounting system, such as inventory, materials and tools. Head office or branch office should regularly send the statement of accounts to keep them informed of the latest position as to their liability.
On the other hand, if the other characteristics of control are strong, incompetent or dishonest people can reduce the system to shambles. To avoid fraud, the officer employing casual labour should not be connected with the payment of wages. Providing reliable data: Business decisions require accurate information to run the business activities efficiently. Cost involvement in internal check system checking is done when the work is being done. If any person in an organization could acquire or expand assets at will, complete chaos result. From the gross wages to arrive at the net amount to be paid to the workers. Asia except Japan â¡, Australia, New Zealand.
Object: the purpose of Internal Audit is to detect the errors and frauds which have already been committed. Third clerk to fill in the names and addresses of workers, rates of wages, attendance, gross amount of wages, etc. The whole system established within an entity whereby the work of one employee is automatically checked by another staff ensuring that the processed accounting information is accurate. To avoid fraudulent manipulation of wage-sheet and misappropriation of money etc. These activities include normally the transactions of economic resources such as goods, capital and services comprising of technology,skilled labour, transportation etc. Difference between internal check and internal audit.
Tell the child not to forget their headphones; it's a long flight! A good system of internal check with regard to purchase will prevent the following types of irregularities, errors and frauds. This may involve self hypnosis or the analyzing a situationin a way that allows the person to feel they are correct in doingso. But if sometimes, a worker wants to go out of the factory on his personal work during working hours he should not be allowed to go out of the factory premises without obtaining permission from authorized official who should issue pass-out slips. Examination :- First of all an auditor should satisfy himself about the working of proper internal control system. He should punch card at the time of his arrival and departure.
For the materials or stores returned from the job or the department. Risky for an auditor: If the auditor does not apply tests and procedure his own and if he relies on the output of the system his work cannot be free from irregularities if the system itself proves to be defective. Those with a high external locus of control believe that power … ful others, fate, or chance primarily determine events. To ensure that the accounting system produces reliable and adequate information. Foreman of each department should also be asked to keep the time records of his workers. After the amount has been withdrawn, the following procedure may be adopted to avoid a fraud or irregularity in payment: 1 The clerks, who were associated with the preparation of Wage Sheets, should not take part in the payment of wages to avoid collusion between two or more persons.
Proper control of stores is very much essential to prevent pilferage small theft and misuse. The time keeper and foreman should separately prepare the time records and the name of absentees at the end of the day. Internal controls are designed and documented at the corporate management level. This work should be done by five clerks to minimize the irregularities. When a worker enters the works, he drops his card in box meant for the purpose and the gate-keeper records his attendance in the Attendance Register.
Review Internal Control Review Methods The most important part of the internal control system is its review, for which the auditor can use any of the methods: Narrative Records, Checklist, Questionnaire, and Flowchart. The work of the business should be allocated amongst various clerks in such a manner that their duties and responsibilities are clearly and judiciously divided. The amount of work done by a worker is recorded on this card which is signed by the worker, foreman of the department and, where possible, by the stock-keeper to whom the goods produced is to be delivered. Key Difference — Internal Check vs Internal Control Internal check and internal control are two frequently used terms in which are often used interchangeably. Comparison with results for previous periods indicates discrepancies that call for further examination where budgetary control is in use, attention will be drawn to material variances and explanations required. P register and then it should be posted to the cash book. An example of specific authorization is a sale transaction by the sale manager for a used car of the company.