For example, distributing costs equally among line items is not acceptable except when there is little or no variation in base cost. There Is no need for jargon, convoluted wording or intricate legal terms. A memorandum memo is a document used to clearly and concisely convey important changes or agreements that were made during the negotiations process. When the new and innovative ideas do not fall under topic areas publicized under those programs or techniques, the ideas may be submitted as unsolicited proposals. The contracting officer is designated as the source selection authority, unless the agency head appoints another individual for a particular acquisition or group of acquisitions.
Requests for final proposal revisions shall advise offerors that the final proposal revisions shall be in writing and that the Government intends to make award without obtaining further revisions. If the contracting officer documents the file pursuant to c 3 iii , past performance need not be an evaluation factor in lowest price technically acceptable source selections. L Instructions, conditions, and notices to offerors or respondents. Contracting officers shall evaluate and negotiate proposed make-or-buy programs as soon as practicable after their receipt and before contract award. Include inspection, acceptance, quality assurance, and reliability requirements see , Quality Assurance. Each party retains a signed original.
The contracting officer shall insert the clause at , Notification of Ownership Changes, in solicitations and contracts for which it is contemplated that certified cost or pricing data will be required or for which any preaward or postaward cost determination will be subject to. The uniform contract format need not be used for the following: a Construction and architect-engineer contracts see. It is helpful if each party knows what time constraints and limitations exist in the process. A The prior price must be a valid basis for comparison. The City of Tamarack The city operates on a zero deficit per annum decree.
Show trends and budgetary data to provide a basis for evaluating the reasonableness of proposed rates. Offerors that requested a postaward debriefing in lieu of a preaward debriefing, or whose debriefing was delayed for compelling reasons beyond contract award, also should be debriefed within this time period. These negotiations may include bargaining. When obtaining data from the offeror is necessary, unless an exception under b 1 or 2 applies, such data submitted by the offeror shall include, at a minimum, appropriate data on the prices at which the same or similar items have been sold previously, adequate for evaluating the reasonableness of the price. The objective of proposal analysis is to ensure that the final agreed-to price is fair and reasonable. Please ensure that as well as explaining your recommended course of action you also explain why you feel other possible actions should be rejected. Exchange can also be initiated through a joint audit process.
Include a clear statement of any special contract requirements that are not included in Section I, Contract clauses, or in other sections of the uniform contract format. They are available via the internet at. Such information shall be used only to assure proper administration, planning, coordination and monitoring of performance under this Agreement, and permit the transfer of client records to another agency for the purpose of continuing services, with appropriate release from the client or the client's guardian, and for research purposes. As mentioned earlier, it could specify a service, the number of service slots to be reserved, a referral process, a communication item. Include any required accounting and appropriation data and any required contract administration information or instructions other than those on the solicitation form. However, this broad acceptance of slavery, which was never agreed.
If the prospective contractor does not propose facilities capital cost of money in its offer, the contracting officer shall insert the clause at , Waiver of Facilities Capital Cost of Money, in the resulting contract. Be aware of all publicity the joint effort receives, both negative and positive. The contracting officer shall tailor requests to reflect the minimum essential supplementary information needed to conduct a technical or cost or pricing analysis. It is advisable to assure that publicity involving both parties be coordinated or cleared. The solicitation shall also authorize offerors to provide information on problems encountered on the identified contracts and the offeror corrective actions. These should-cost reviews may be performed together or independently. The contracting officer shall not reprice the contract solely because the profit was greater than forecast or because a contingency specified in the submission failed to materialize.
If release of the information would compromise Government security or disclose trade secrets or confidential business information, the contracting officer shall release it only under conditions that will protect it from improper disclosure. Summary By following the structure of this memorandum, you are addressing 12 out of the 12 negotiation points required to successfully communicate your position. Such information shall be used to determine whether the intrinsic value of an item has been distorted through application of overhead and whether such items should be considered for breakout. List all other costs not otherwise included in the categories described above e. If the solicitation permits offerors to submit one or more additional proposals with alternative line items see or e , the evaluation approach should consider the potential impact of the alternative line items on other terms and conditions or the requirement e. Language should be simple and straightforward. The contracting officer shall insert the clause at , Subcontractor Certified Cost or Pricing Data -- Modifications, in solicitations and contracts when the clause prescribed in paragraph c of this section is included.
Solicitations shall specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Section K shall be incorporated by reference in the contract. In addition, the contracting officer should request data to determine the cost realism of competing offers or to evaluate competing approaches. The intended audience for your memo is the supervisor or representative responsible for making the final agreements and approvals. Normally, make-or-buy programs should not include items or work efforts estimated to cost less than 1 percent of the total estimated contract price or any minimum dollar amount set by the agency.
Be realistic about what you can expect providers to deliver and what you can deliver. Use of cutoff dates coinciding with reports is acceptable, as certain data may not be reasonably available before normal periodic closing dates e. Following intake by the case management agency, the hospital social worker will be notified in writing regarding the client's eligibility for case management services. The disclosure of such information concerning trade secrets, processes, operations, style of work, apparatus, and other matters, except as authorized by law, may result in criminal penalties under 18 U. These reviews are accomplished by a multi-functional team of Government contracting, contract administration, pricing, audit, and engineering representatives.
. The fact that a price is included in a catalog does not, in and of itself, make it fair and reasonable. This requirement does not apply when unrelated and separately priced changes for which certified cost or pricing data would not otherwise be required are included for administrative convenience in the same modification. Their value in negotiation will be enhanced if they are thoroughly familiar with what you want accomplished. The contractor assumes the least cost risk in a cost-plus-fixed-fee level-of-effort contract, under which it is reimbursed those costs determined to be allocable and allowable, plus the fixed fee.